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Instructions to Graduates

Graduates,

Graduation ceremonies are approaching - how exciting!  The College views this as the most important day of the year and we all look forward to celebrating your accomplishments on May 25, 2014.  Below you will find information to help make Commencement and Baccalaureate cherished and memorable experiences for you, your family members, and guests.

Congratulations!

Kathy Cafoncelli ‘99
Director of Commencement


General Information

Senior Send-off (formerly known as The Up and Out Party)
Saturday, May 24, 7:30 – 10:00 p.m.:  The Senior Send-off is a fun evening which is open to all members of the Class of 2014, along with their parents and/or spouse or guest.  Join faculty and staff to toast the graduates as they transition to successful, productive, and involved alumni!  Heavy hors d’oeuvres, desserts, and refreshments will be served.  An email invitation will be sent to all members of the Class of 2014 inviting the graduate to register for Senior Send-off.
  
Hosted by the Office of Alumni Relations & the Office of Student Affairs (Campus Center)for more information please contact Emily Garb in the Office of Alumni Relations at egarb@albright.edu or via phone at 610-921-7510.


Tickets—Caps and Gowns—and Other Updates for Soon-to-be Graduates
On Tuesday, May 6, 2014, in the Campus Center from 10 a.m. to 4 p.m., all graduates may pick up their caps and gowns.  This is the first date that caps and gowns are available for pick up.   If you are not available between the hours of 10 a.m. and 4 p.m. on Tuesday, May 6, due to student teaching, study away, internship, etc., please contact Diane Sheetz in the Bookstore as soon as possible to make other arrangements.   Diane may be reached at dsheetz@albright.edu or via phone at 610-921-7270. 

Additionally on Tuesday, May 6, a representative from the Commencement Office will have a table set up to distribute any remaining tickets for Baccalaureate and/or Commencement.   This is the last day for ticket pick up.   As noted, beginning on Wednesday, May 7, all remaining tickets are subject to redistribution. 

There will be a few other tables set up on Tuesday, May 6, offering services for all soon-to-be graduates. 

DCP graduates, please note:  Caps and gowns will be available for pick-up at the Albright College Bookstore during the Cohort Completion Dinner on Saturday, April 5, 2014.  Commencement tickets for DCP graduates will be mailed to your home.


MANDATORY Practice Line-up for ALL Graduates
On Saturday, May 24, at 2:00 p.m. there will be a mandatory practice line-up in the Campus Center Main Lounge for all traditional day student graduating seniors.  Please note:  DCP graduates are welcome to join and it will be helpful…but, it is not required for DCP graduates due to the remote locations of our graduating DCP students. 

It is, however, important that ALL students arrive promptly on Sunday morning, May 25, to line up as directed by the Marshals to ensure your proper place in line.   All students must arrive NO LATER than 8:45 a.m. on Sunday morning.


Ceremony Locations
This year Baccalaureate will be held in Memorial Chapel on Saturday, May 24, 2014 at 4:00 p.m. Seating begins at 2:30 p.m. when the doors to the Chapel will open.  Commencement will be held in Shirk Stadium on Sunday morning, May 25, 2014 at 10 a.m.  Seating begins at 8:30 a.m. when the gates to the Stadium will open.


Baccalaureate Tickets
Baccalaureate tickets may be picked up in the President’s Office beginning Monday, April 28 through Friday, May 2, and on Tuesday, May 6 (as noted above) in the Campus Center Main Lounge. 

DCP graduates, please note:  Baccalaureate tickets will be mailed to your home based on the number of tickets you order. 

Each graduate may request up to four tickets (this includes one ticket for the graduate) for the Baccalaureate Service in Memorial Chapel.  Should you desire more tickets, please contact the Commencement Office at commencement@albright.edu to be placed on a wait list for extra tickets—in the subject line please put “EXTRA BACCALAUREATE TICKET REQUEST.”  Please leave your name, email address, cell number, and note the number of extra tickets you would like.  There are a limited number of seats in Memorial Chapel; therefore, please pick up your tickets early.  We will close ticket distribution if we reach the maximum capacity for Memorial Chapel.    

PLEASE NOTE:  ALL Baccalaureate tickets NOT picked up by Tuesday, May 6, 2014, will be subject to redistribution beginning Wednesday, May 7, 2014.


Commencement Reserved Seating Tickets
Commencement tickets may be picked up in the President’s Office beginning Monday, April 28 through Friday, May 2, and on Tuesday, May 6 (as noted above) in the Campus Center Main Lounge.  As noted above, all tickets for DCP students will be mailed to the student’s home.  Each student will receive four reserved seating tickets for turf field seating in Shirk Stadium and six tickets for the Bollman Gym, in the event of severe inclement weather.  Seating in the bleachers is general admission seating and no tickets are required. 

Should you desire more tickets, please contact the Commencement Office at commencement@albright.edu to be placed on a wait list for extra tickets—in the subject line please put “EXTRA COMMENCEMENT TICKET REQUEST.”  Please leave your name, email address, cell number, and note the number of extra tickets you would like. 

PLEASE NOTE:  ALL Commencement tickets NOT picked up by Tuesday, May 6, 2014, will be subject to redistribution beginning Wednesday, May 7, 2014.

Closed Circuit TV
Guests may view the Baccalaureate and Commencement Ceremonies in Klein Lecture Hall in the Center for the Arts via a live video feed on a large screen.   This service is available for overflow seating and guests who have difficulty being outdoors.    


Breakfast Buffet Available (free for graduates)
Breakfast:   Served 7 a.m. to 9 a.m. in the Dining Hall    Price: $5.00; children under 5 are free.

All graduates and their families, friends, and other guests are invited for breakfast—pay at the door cash or credit card. 

Graduates will be required to show their ID and sign in to have their admission price waived.

If you and/or family members are planning on attending breakfast on Sunday, May 25, from 7 a.m. to 9 a.m., you must RSVP to the Commencement Office at commencement@albright.edu no later than Friday, May 9, 2014.


Accessibility Needs
If a member of a graduate’s family is in a wheelchair, has a hearing impairment, or requires any special accommodations, please contact Bev Fegley in the Office of Public Safety at bfegley@albright.edu or via phone at 610-921-7672 to make arrangements no later than Friday, May 9, 2014.

If you’ve requested and been assigned seating for your guests in the Accessible Seating section of Shirk Stadium, your guests’ names will be on the Accessible Seating list at the entrance to Shirk Stadium.  The Accessible Seating section is the first row of the bleachers which is accessible by ramp.  Wheelchairs are not allowed on the turf field.   

Please note that if a family member is transported to the field via an Albright golf cart and needs special assistance, a family member must be available to help the guest in and out of the golf cart.  Albright employees may not provide this direct assistance.  If such assistance cannot be provided, we request you use the Accessible Seating section in the first row of the bleachers.

Legacy Alumni Greetings
If someone in your immediate family (father, mother, brother, sister) is an Albright alumnus/alumna and would like to greet you after you receive your diploma, please contact the Albright College Alumni Office at 610-921-7510 or alumni@albright.edu by Friday, May 9, 2014


Inclement Weather Plan
In the case of severe and unsafe weather, the Commencement ceremony will be moved indoors to the Bollman Gym.  The appropriate staff at Albright College continually review and monitor weather. If the forecast is deemed unsafe due to severe weather (thunder and lighting, tornado watch, etc.) the decision will be made at approximately 6 a.m. on the morning of Commencement and announced by 7 a.m. to the public. 

If the decision is made to move Commencement indoors, it will be communicated in several ways.

  • An email will be sent to Allnet for the faculty and staff.
  • An email will be sent to Students via your Albright email account.
  • An e2Campus text alert will be sent to all those registered.
  • The information will be posted to the Commencement website and on the homepage of the Albright website.

Please note:   If there is rain in the forecast with no thunder and lighting, the ceremony will proceed outdoors.  In that case, we ask that you dress and prepare accordingly.


Bookstore
Bookstore hours for Commencement weekend are Saturday, May 24, from 2:00 to 5:30 p.m. and Sunday, May 25, 2014 from 8:30 a.m. - 2:00 p.m.


Housing Office
The Housing office will remain open on Commencement day, Sunday, May 25, until 6:00 p.m. for check out.


Baccalaureate
Saturday, May 24, 2014, 4:00 p.m.

Memorial Chapel

This venerable and traditional interfaith service gives graduates and their families a chance to gather together, worship, celebrate and reflect on the future.  Three tickets will be given for you and your family and/or friends to attend.  Graduates attending this service will sit with their family and friends.  No robing is required and no special role for graduates other than those participating in the service. 

Attire
Baccalaureate is a formal event. Please dress appropriately.

The Service
The doors open for Baccalaureate at 2:30 p.m. and we ask that all guests are in their seats no later than 3:45 p.m. when the processional will begin.  Remain standing for the invocation.  Follow the Order of Service carefully as indicated in your Baccalaureate program.


Commencement 
Sunday, May 25, 2014, 10:00 A.M.

Shirk Stadium

Attire
Commencement is a formal event. Dark slacks and dark shoes are recommended as the most appropriate with the academic costume for men. Women should wear dark shoes. 

NO SPIKED HEELED SHOES ARE ALLOWED ON THE TURF.  You will be required to take them off.

Flowers and decorative jewelry should not be attached to the academic gown. Please wear the cap properly, with the tassel on the right side of the cap until your degree has been confirmed during Commencement.

Processional
8:45 a.m. Sunday morning – Graduates report, with cap, gown and hood, to the Campus Center (in the case of inclement weather, report to the Life Sports Center at 8:45 a.m.; see Inclement Weather Plan above).  The Marshals will direct the formation of the line for the processional.  The order of march will be faculty, administrators, trustees, and platform party, who will form a double line through which the graduates will pass in M.A. alphabetical, M.S. alphabetical, B.A. traditional day alphabetical order, B.S. traditional day alphabetical, and B.S. DCP cohort alphabetical order. 

It is essential that you keep your place in line and remain in the order in which you are listed and announced to the President. This order is most important because your names will be called in alphabetical order when you are presented to Dr. McMillan for your diploma.

Graduates rise as complete rows at signal from one of the faculty marshals. Each graduate places hood over the right arm.

9:40 a.m. –  Processional begins – Follow the directions of marshals.  Remain standing for the “National Anthem” and “Invocation.”  Men remove their caps for the National Anthem, invocation prayer, benediction, and Alma Mater.

Conferring Degrees, Presentation of Diplomas
The method of conferring degrees and presentation of diplomas is as follows:

  1. The class as a whole will remain seated.
  2. Candidates for the M.A. and M.S. will rise as a group when Dr. Yarworth says:  “Will the candidates for the degrees of Masters of Arts or Masters of Science please rise?”
  3. The candidates for the masters degrees will be seated. 
  4. Candidates for the B.A. degree will rise as a group when the Dean of Undergraduate Studies says:  “Will the candidates for the degree of Bachelor of Arts please rise?”  Your group will remain standing at your seats while the Provost recommends you to the President for your degree.
  5. As soon as President McMillan has conferred your degree upon you as a group, all will be seated.  Each row in your group will rise and proceed in alphabetical order to the right side of the platform (as you face it).  Keep at least three feet behind the person in front of you.  There should only be three people on the ramp at any given time:  one at the base, one at the midpoint, and one at the top.
  6. When you reach the platform, pause at the top of the ramp for a moment while your name is being announced to the audience.  You will then proceed to a faculty member on the platform to have your hood put on.  Then proceed to the President. The President will then give you your diploma, which you will take in your left hand as you shake hands with your right.
  7. You will then continue across the platform and return to your seat following the Marshals’ directions.  You may be seated immediately.
  8. The same procedure will then be followed by the B.S. group in order.
  9. Once all degrees have been conferred, instructions will be delivered by the class officers to switch the tassel on the cap to the LEFT

The Recessional
Follow the instructions of the Marshals for the recessional.

IMMEDIATELY FOLLOWING COMMENCEMENT (Approximately 12:00 noon)
Please arrange with your parents and guests to meet you on the Football Practice Field on 12th Street after you exit Shirk Stadium.  You may then wish to join the faculty for a Light Fare Reception in the Campus Center. 

Light Fare Reception Hosted by Albright Faculty for traditional day, DCP, and graduate students:

  • Faculty and staff are invited to join the graduates in the main Dining Hall to mix and mingle with our newest alumni and their families and say farewell before they depart campus.  Signs will be posted for faculty and students to gather by academic disciplines, DCP, and graduate program.  All faculty, administrators, and staff are welcome.  Tickets are not required.  Location:  Campus Center Dining Hall

CONGRATULATIONS!